Privacy Policy
Privacy Policy
Effective Date: 21/04/2026
Business Name: IntouchBS
Website: https://intouchbs.co.uk
1. Introduction
IntouchBS (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or use our services.
We comply with:
UK GDPR (General Data Protection Regulation)
Data Protection Act 2018
By using our website or services, you agree to the terms of this Privacy Policy.
2. Information We Collect
We may collect and process the following types of personal data:
Personal Information:
Full name
Email address
Phone number
Business name
Address
Financial Information:
Accounting records
Tax-related information
Payroll details
Technical Information:
IP address
Browser type
Device information
Website usage data
3. How We Collect Your Data
We collect data in the following ways:
When you fill out forms on our website
When you contact us via email or phone
When you use our services
Through cookies and analytics tools
4. How We Use Your Data
We use your data to:
Provide accounting and financial services
Respond to enquiries
Process transactions
Comply with legal and regulatory obligations
Improve our website and services
Send important updates or service-related communication
We do not sell your data to third parties.
5. Legal Basis for Processing
We process your data based on:
Contractual obligation (to provide services)
Legal obligation (HMRC, Companies House compliance)
Legitimate interest (business improvement)
Consent (for marketing communications)
6. Data Sharing
We may share your data with:
HMRC and regulatory authorities
Cloud accounting platforms (e.g., Xero, QuickBooks)
Payment providers
IT and hosting providers
All third parties are required to maintain strict confidentiality and data security.
7. Data Storage & Security
We take appropriate security measures to protect your data, including:
Encrypted systems
Secure cloud storage
Restricted access to authorised personnel
Your data is stored securely within the UK or approved jurisdictions.
8. Data Retention
We retain your data only as long as necessary:
Accounting records: up to 6 years (HMRC requirement)
Client data: as required for service delivery
9. Your Rights
Under UK GDPR, you have the right to:
Access your data
Correct inaccurate data
Request deletion
Restrict processing
Data portability
Withdraw consent
To exercise your rights, contact us at:
[Insert Email]
10. Cookies
We use cookies to improve user experience and analyse website traffic.
You can control cookies through your browser settings.
11. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page.
13. Contact Us
If you have any questions about this Privacy Policy, please contact:
Email: info@intouchbs.co.uk
Phone: 01375271102
